Survey

A Student Follow-up Survey was reviewed by committee

members. The survey will be sent to students who attend

Spring semester and do not return in the fall. It was

announced That 1,453 students who were enrolled for Spring 2002 semester did not graduate or return Fall 2002 semester. The survey will be used to discover reasons why students are

not returning to West Virginia University at Parkersburg.

Judy asked committee members to review the survey and make any additional comments on content. Committee comments and suggestions will be made and a letter from President Bitterbaum along with the survey will be printed and sent with a postage paid return envelope to the non-returning students.

Cost estimate for the mailing is $1,150. It was decided by the committee that although the cost was substantial the benefits of the data collected will outweigh the cost. Survey results will be compiled and reviewed at an Enrollment Management Council in the future.

Judy Higgs said that she has reviewed West Virginia University at Parkersburg Policy V-16A Class Attendance and noted that we are not following procedures listed in the policy. She also noted that according to federal law we are required to keep attendance in order to receive federal funds.

Christine Post distributed a letter that is sent to Jackson County Center student who have excess absences. She noted that in addition to the letter, a follow-up call is also made to the student.

Committee members discussed various methods for intervention and assisting to help students get back on track who have excessive absences. Joe discussed how we might use the JCC process for progress monitoring on this campus. Joe will present the JCC form at Academic Council and asked for suggestions regarding follow-up calls to the students by their instructors or academic advisors.

Joe and Judy will work on the Class Absence policy. Joe will discuss with faculty a call process to get in touch with students. Christine and Tim will work with Judy on developing a form to be used on the main campus.

Judy suggested that we make retention the theme for the January In-service. The new progress monitoring form could be introduced, and discussion could be held on the importance of the attendance policy; it could include updates from Student Service's personnel, and a series of workshops on academic advising and various other retention issues.

The progress monitoring form could be set up on the internet and downloaded by instructors. The committee also discussed how to work with students before, during, and after taking placement tests.

Judy distributed the draft of a form to be given to students the first week of classes on course withdrawal from individual classes. A form for complete withdrawal from school will also being reviewed by Judy, Tim, and Christine.

Judy asked that the committee review both forms and comments given to her.