Planning Council

February 10, 2005

President Gnage called the meeting to order at 11:00 a.m. in the President’s Conference Room.  Those present were: Connie Dziagwa, Cindy Kelley, Dotty Muir, Joe Badgley, Pam Braden, Dottie Bibbee, Jack Simpkin, David Cunningham, Paul Daugherty, J. B. Skidmore and Curt Fulmer, and Patsy Bee.  Those absent were David Bell, and Kelli Barton,

President Gnage reported to Planning Council that we have challenges to face with the possibility pf budget cuts again this year.  She emphasized the importance of looking at other funding sources such as grants and partnerships.

Strategic Plan Updates

Council Members provided updates on their review of the Strategic Plan with individuals in the areas that they represent:

• Pam Braden reported that she has had sessions with faculty and staff at the Jackson County Center, and they had a good discussions and good ideas on how to complete the Strategic Plan Goals.
• Joe Badgley reported that during In-Service division meetings, strategies were identified for achieving goals.
• Cindy Kelley reported that they had two division meetings and four objectives have been addressed for this spring.  Each faculty member specifically selected objectives that they wanted to address.
• Curt Fulmer reported that he is working on key indicators and for recruitment/retention of faculty and staff.  President Gnage noted that Faculty Senate and Staff Council should provide reports of activities they have engaged in throughout the year.
• Jack Simpkin reported that he plans to make the Strategic Plan part of the Performance Appraisal process.
• Dotty Muir reported that they have several in-house questions to add to the Noel Levitz survey to receive better data.  She also noted that they have developed an advisory committee that will be hosting high school counselors from Ohio during the month of March. 
• Dave Cunningham reported that he likes the idea of making the Strategic Plan part of the performance evaluation process and he would be interested to see individual reactions.
• Paul Daugherty has communicated the Strategic Plan to Board members.  The Board of Directors had a Planning Session in November.  The Foundation Center grants writing resource will be unveiled on March 11.  Paul requested that any literature regarding the college be sent to him as he prepares to meet with individuals and groups.
• Connie Dziagwa reported that in the area of enrollment manager she is developing a marketing plan for next year.  She is also working with BIDS to help create new website geared toward the public.  With regards to environment, the air quality of the print shop has been discussed with staff and it has been suggested that vents be install to improve air quality in that area.  With respect to resource development a part time grants writer will be hired in the next few months.

President Gnage reminded Council members to document what they are doing in meeting strategic goals so it can be duplicated in other areas.

Dotty Muir added that she is working with humanities division to come up with good chronicle feedback from students.  President Gnage noted that she would like to have students more involved.

Compacts

President Gnage reviewed two Compacts with Council members:

§         The Community and Technical College Consortium Compact was developed by representatives from our college and the technical centers in our seven county service area.  The strategies were developed to achieve its goals by 2010. 

§         The Institutional Compact was developed using numbers that were established by the WV Community and Technical College Council and each college is committed to the numbers but some of the strategies developed may have to change.

President Gnage asked Council members to share the compacts with others in their areas.

It was suggested that information be provided on the Internet indicating the importance of the Compacts and how WVUP has exceed goals set in past Compact reports. 

Budget

Jack Simpkin reported that a budget review summary of each area was being prepared by line item today and will be sent out tomorrow.  He noted that the requests this year are being compared to what was spent last year.  President Gnage added that it is important to look at individual budgets to understand how we spend our money and that it is particularly important now with the possibility of further budget cuts.

With no further business to be discussed, the meeting adjourned.

                                                                        Respectfully submitted,

                                                                        Patsy J. Bee    

                                                                        Executive Secretary to the President